Business Travel
Business travel emissions encompass the greenhouse gas emissions from transportation used by employees for work-related purposes. This category excludes commutes between home and work, which are reported under "Employee Commuting." Business travel includes emissions from various modes of transportation such as planes, trains, cars, and other vehicles used for attending meetings, conferences, and business events.
Where to Find the Data?
Companies can collect data for business travel emissions from a variety of sources:
Accounting and/or ERP Systems: Look for expenses categorized under business travel.
Travel Management Systems: Organizations using travel management systems or travel agencies can often access detailed trip data, including price, mode of transportation, distance, and estimated emissions.
Expense Reports: Employees' submitted expense reports provide valuable insights into the nature and extent of travel undertaken.
Corporate Credit Card Statements: These can help identify travel-related expenses and activities.
Data Format Template
To calculate business travel emissions, our software accommodates both spend-based and activity-based methods. Below are the required fields for each approach:
For Spend-Based Calculations:
Currency: The currency of the transaction.
Price: Input the base price (excluding tax and markup). If unavailable, use a standard price.
Supplier Name (Optional): For added detail and traceability.
Description (Optional): Helps categorize and understand the purpose of each travel expense.
Additional description (Optional): To provide additional details about the transaction if necessary
Emission factor (Optional): You can manually select an emission factor from EXIOBASE or enter a custom emission factor for spend-based calculations.
For Activity-Based Calculations:
Travel Category: Specify the type of travel, such as accommodation, car travel, flight, or train.
Here you can find further information about the different types of travel and the data you can input regarding each category:
Category | Mandatory Inputs | Optional Inputs |
Accommodation | - Country of stay - Number of nights | - Hotel rating - Description - Supplier name - Additional description |
Car Travel | - Country of travel - Distance traveled - Distance unit (e.g., km, miles) | - Description - Supplier name - Additional description
|
Flight | - From (origin) - To (destination) - Round trip or not | - Description - Supplier name - Additional description
|
Train Travel | - From (origin) - To (destination) - Round trip or not | - Description - Supplier name - Additional description |
With the ability to track both spend-based and activity-based data, you have the flexibility to choose the approach that best fits your operational realities and sustainability goals.