On the data collection page, you can create and manage data entries for all company's locations and emission sources.
What is a data entry?
A 'Data Entry' is a unique record containing specific information about a company activity that generated emissions. To gather data for your company, you need to create and complete data entries relevant to your scope.
Data entry attributes
Below is a detailed description of each attribute of a data entry.
Attribute name | Description |
ID | Automatically assigned when a new data entry is created. This ID uniquely identifies the record. |
Status | Progress of a data entry:
Draft: Data entry is in progress and open for changes.
Submitted: Data entry is completed, triggering emission calculations. |
Emission Source | Origin of the emissions. |
Location | Location where emissions occurred or the location to which these emissions are related. |
User Assigned | User responsible for providing data or reviewing the entry. Only users with necessary permissions are selectable. |
Start/End Date | Time period when the emissions occurred.
💡 We are only able to calculate emissions from 2017 onwards. |
Consumption Details | Data about how much the particular emission source was used, like the amount of kilowatt-hours for electricity. |
Primary data | Checkbox to differentiate between primary and secondary data. |
Emission factor | Type of the emission factor used in calculations:
Custom emission factor: Select this if you have a specific emission factor you wish to use. It can be obtained from your provider, calculated independently, or sourced from elsewhere.
Manually-selected emission factor: For Scope 3 emission sources only. Select this option if you do not have a custom emission factor. |
Emission Factor Details | Details of a custom emission factor, if provided.
For Scope 3 emission sources and after choosing manually-selected emission factor, this shows a drop-down menu of EXIOBASE spend-based emission factors belonging to your emission source of which you can choose the one which fits your expense best. |
Attachments | Attachments for data entry exist to support the data entry, for example via utility bills. Data entry attachments can serve as a reference during audits or reviews.
For file attachment to data entry, one can upload images or PDFs, max 2MB. |
Notes | Context or additional details that might be relevant for the data entry, such as unusual spikes in consumption or data estimation methodologies used. |
Add a new entry
Step 1: Open the side menu
Step 2: Navigate to the Data Collection page
Step 3: Click “+ Add new entry” button on the top right corner to open a form
Step 4: Fill in the data entry form and submit it to trigger calculations. Alternatively, you can save it as a draft to return to it later.
This is where you can assign the data entry to a different user. Assigned data entries will then show up in the data collection page of the respective user
Edit data entry
Step 1: Find the data entry
Browse through the list of entries to find the one you want to edit or delete. You may use the pagination controls at the bottom if the entry is not on the first page.
Step 2: Edit data entry
Click on the data entry that you want to edit, and the data entry form will come up. You can only edit data entries in "Draft" status.
Add necessary changes and save them.
Delete data entry
Step 1: Find the data entry
Browse through the list of entries to find the one you want to edit or delete. You may use the pagination controls at the bottom if the entry is not on the first page.
Step 2: Delete data entry
Hover over the data entry you want to delete
Click the 'bin' symbol appearing at the end of the row
Confirm the deletion.
Managing data entries
Export: Download data entries in CSV format for analysis or reporting
Columns: Customize your table view. Choose which columns to display for a simpler or more detailed table.
Filters: Find specific entries based on status, location, emission source, and other attributes.
Pagination: Navigate between pages to browse all data entries.
View/Edit Entry