On the data collection page, you can create and manage data entries for all company's locations and business activities.

What is a data entry?

A 'Data Entry' is a unique record containing specific information about a company activity that generated emissions. To gather data for your company, you need to create and complete data entries relevant to your scope.

Data entry attributes

Below is a detailed description of each attribute of a data entry.

Attribute name	Description
ID	Automatically assigned when a new data entry is created. This ID uniquely identifies the record.
Status	Progress of a data entry: Draft: Data entry is in progress and open for changes. Submitted: Data entry is completed, triggering emission calculations.
Business activity	Type of activity that causes the emissions
Location	Location where emissions occurred or the location to which these emissions are related.
User Assigned	User responsible for providing data or reviewing the entry. Only users with necessary permissions are selectable.
Start/End Date	Time period when the emissions occurred. 💡 We are only able to calculate emissions from 2017 onwards.
Consumption Data type	Types of Consumptions: For Scope 1 and 2 activities: select activity data if you have direct usage data like fuel or energy used or choose estimates if you don't have usage data and want to use statistical metrics (only available for offices) For scope 3 activities: select spend data to use cost-related expenses to calculate emissions or activity data if you have direct usage data.
Consumption Data Details	For Spend Data: Currency Price Description (optional) Additional description (optional) Supplier Name (optional) For Activity Data: Details to provide will vary depending on the business activity selected. Eg. for Electricity, unit, consumption data and renewable share in % will be required, while for business travel, it will require info about the flight, or type of accommodation.
Pre-calculated emissions	Import your externally calculated emissions into the platform. No consumptions details will be required, add only your Emssions details: - Total emissions - Unit - Origin of emissions (eg- data source used)
Primary data	Checkbox to differentiate between primary and secondary data.
Emission factor	Type of the emission factor used in calculations: Auto-selected emission factor: Select this if you do not know your emission factor. Our system will automatically choose the most suitable factor based on the data you provide. Custom emission factor: Select this if you have a specific emission factor you wish to use. It can be obtained from your provider, calculated independently, or sourced from elsewhere. This uses the same creation form as PCF and bulk import — capturing name, value, unit, year, source, and whether it's primary data — and the emission factor becomes visible and reusable from the central Emission Factors management page (Manage menu). Manually-selected emission factor: For Scope 3 emission sources only. Select this option if you do not have a custom emission factor. 💡If Auto-selected emission factor is selected, no Emission Factor Details will be required.
Emission Factor Details	Details of a custom emission factor, if provided. For Scope 3 emission sources and after choosing manually-selected emission factor, this shows a drop-down menu of EXIOBASE spend-based emission factors belonging to your emission source of which you can choose the one which fits your expense best.
Attachments	Attachments for data entry exist to support the data entry, for example via utility bills. Data entry attachments can serve as a reference during audits or reviews. For file attachment to data entry, one can upload images or PDFs, max 2MB.
Notes	Context or additional details that might be relevant for the data entry, such as unusual spikes in consumption or data estimation methodologies used.

Add a new entry

Step 1: Open the side menu

Step 2: Navigate to the Data Collection page

Step 3: Click "+ Add new entry" button on the top right corner to open a form

Step 4: Fill in the data entry form and submit it to trigger calculations. Alternatively, you can save it as a draft to return to it later.

This is where you can assign the data entry to a different user. Assigned data entries will then show up in the data collection page of the respective user

Edit data entry

Step 1: Find the data entry

Browse through the list of entries to find the one you want to edit or delete. You may use the pagination controls at the bottom if the entry is not on the first page.

Step 2: Edit data entry

Click on the data entry that you want to edit, and the data entry form will come up. You can only edit data entries in "Draft" status.
Add necessary changes and save them.

Delete data entry

Step 1: Find the data entry

Browse through the list of entries to find the one you want to edit or delete. You may use the pagination controls at the bottom if the entry is not on the first page.

Step 2: Delete data entry

Hover over the data entry you want to delete
Click the 'bin' symbol appearing at the end of the row
Confirm the deletion.

Managing data entries

Export: Download data entries in CSV format for analysis or reporting
Columns: Customize your table view. Choose which columns to display for a simpler or more detailed table.
Filters: Find specific entries based on status, location, emission source, and other attributes.
Pagination: Navigate between pages to browse all data entries.
View/Edit Entry

Bulk edit data entries (Admins only)

Admins can select multiple data entries at once to change their assigned emission factor, or to unsubmit, submit, or delete them in bulk. This is available to Admins on all subscription types.

Select entries: use the checkbox at the start of each row, or the checkbox in the table header to select all entries on the current page. Selecting entries via the header checkbox only applies to the current page — use pagination to select more (choose 10, 25, 50, or 100 rows per page).
You can filter the grid first (for example, by emission factor name — now a filterable column) and then select all filtered entries via the header checkbox.
Floating action menu: once one or more entries are selected, a menu appears at the bottom of the screen with Edit, Unsubmit, and Submit. Menu items are greyed out when they don't apply to the current selection (for example, Submit is disabled if everything selected is already submitted).
Bulk actions modal (Edit): if all selected entries share the same unit, you'll see an emission factor dropdown listing matching database and custom emission factors. If units differ, you'll see a message asking you to filter to entries with matching units first.
The "Apply changes and submit" button is only active once every selected entry is fully filled in and ready to submit.
Your selection is kept after a bulk action — unless you've applied a filter and the entries no longer match it after the edit.
Data entries with status "In Progress" cannot be bulk edited.
This release covers bulk editing the emission factor, plus bulk unsubmit, submit, and delete. Other bulk actions (for example, changing location or category) are not yet available.

Collect data via data entry